All Collections
How to upload a publication
How to upload a publication

Learn how to upload publications to your Store or Library.

Lara Macarena Sastre avatar
Written by Lara Macarena Sastre
Updated over a week ago

- The accepted formats are PDF, EPUB & MP3 (Audiobook, Podcasts, etc.)

- The file cannot exceed 320 MB

1. Go to Control Panel > Publications or Control Panel > Content > My inventory:

2. Click on Upload, and a window like this will appear:

3. Select the format of the product you are about to publish (eBook or Audiobook). Upload your PDF, Epub or MP3 file by dragging it into the box or click on it and choose the file from your computer.

Recommendations for PDF files:

- If you are uploading a PDF file, here are some recommendations to provide the best experience for readers.

Recommendation for EPUB files:

- To avoid file decoding errors in the reader, it is recommended that the fonts are not encrypted.

- We suggest using Epubs version 3.

4. Complete the product information with the data you want your publication to have and its metadata. The only required field will be the title.

5. Once you have completed the fields click on Publish and then wait for a few minutes until your publication finishes processing.

Some clarifications about the fields to be filled in can be found in this section:

  • Name: Required. It is the title of your publication.

  • Genre: Based on BISAC Subject Headings. It is a category that indicates the theme of your content and allows your users to find it easily. You can choose up to 4 genres for each publication, such as art, fiction, history, etc.

  • Description: add a description of your publication to attract your readers, which will be displayed in the book's tab when you click on Purchase. There you will be able to include links, Markdown code, HTML code and more.

    The rest of the taxonomies in which you will load your metadata, you can use them both to organize shelves in your store, as well as to set your search filters in the top menu. You could also opt for the menu option instead of the filters menu.

    👉See tutorial on how to create personalized taxonomies

  • Offer preview: enable this option to allow your readers a sample view of your content, which will be set to 10% by default.

    Additionally, choose whether you want to Require login for your users to access the preview.

    The available percentage in the preview can be modified only for PDF files by contacting us at [email protected]. And also for MP3 files from Control Panel > Settings > Advanced > Sample time for audiobooks. Please note that the change will apply to all publications.

  • Price: set the price of your publication in up to two different currencies.

  • Offer for free: By selecting this option, the publication will be offered to users free of charge. Use this tool to attract new users who you can then become subscribers. At any time you can change this setting and it will no longer be available free of charge. The number of free publications you can have will depend on the plan you have contracted (Remember that you can check the plans' specifications here).

    • Require Login: Choose whether you want to request users to register to access your free material in your store (to capture their data) or whether they will be able to access it freely (for example to send in a mailing campaign and give a direct and simple access to whoever is reading).

    • Free until: set the date when it will stop being offered for free so that you don't need to remember when to change it. This option is ideal for launching or marketing campaigns.

  • External ID or ISBN: the unique identifier for your publication or the unique identification code for books.

  • Collections: These will be helpful for creating subscription plans or bookshelves later on. Adding any alphanumeric character will create a collection.

    ​For example: if you enter "Premium access" in the collection field for some publications and "General access" for all other publications, you can then create two plans, one for the general public and one for Premium subscribers.
    👉View tutorial on collections.

  • Keywords: Add keywords so your readers can quickly find the publication. When your users use the search engine in the main section, the publication will appear among the results.

  • General information: you will be able to add as many custom metadata fields or categories as you need. None of these fields are mandatory, you can use only the ones you need. By default we include:

  • Release date: this is the edition or publication date. By default, if you do not specify a date, the time and date you upload the file to the platform will be used (the time and date are based on the time zone of the shop).

    • If you specify a future date and time, the title will only be available to users after that time, but you will be able to see and work on it from the Control Panel.

    • You can also use it to sort the titles in any order you want on the shelves.

  • Lang: choose the language of your publication.


  • Audience: it indicates which audience the publication is intended for. You can choose between Children, Young Adults or Adults.

  • Authors

  • Categories

  • Countries

  • Editions

  • Narrators

  • Publishers

  • Publishing group

  • Private material: here you can include additional materials that will only be visible to users with access to that publication. You may add, for example, a link to a video or song, additional text, an embedded video, access to downloadable material for exercises, etc. First you will need to enable this tool, here we show you how to do it.

    ​- Why does my PDF gets stuck in the "Processing" stage?

    In order to improve your placement in search engines it is important that, when filling in the metadata of the publication, you fill in all the data such as: author, date of publication and description. It is also important that you include keywords in the description with which users may be searching for the publication in Google or other search engines.

We hope you find this tutorial simple, if you have any questions you can email us at [email protected].

Did this answer your question?